Printable Wedding Escort Cards

How the Printable PDF Is Built — Sheet-Ready, Pre-Sorted

The PDF that comes out of the export is genuinely print-ready. Specs:

• 300 DPI resolution, embedded fonts, no font licenses needed by the printer.
• 3 mm bleed on all sides plus crop marks at the corners.
• Alphabetical sort applied at export — cards come off the printer in display order.
• Sheet layouts for US Letter and A4, with optional hole-punch markers for hanging cards.
• Avery codes preset — 5302 (8-up tent), 5305 (10-up flat), 8395 (8-up name badge).

Get personalized name cards generated from the seating chart

Download your escort cards now

Pre-Sorted Print Output — Why It Matters

When you print 100 escort cards from a static template, they come off the printer in template order — typically the order you typed names into the template. To display them alphabetically, you then sort the physical pile yourself. That’s a 15-minute job at 100 guests, longer if you’ve made any typos along the way.

Our pre-sorted output skips that step. Cards come off the printer in A–Z order. Lay them out left-to-right at the entrance and the display is done. Reprint a single late-RSVP card and slot it into the alphabetical position — no re-sorting the whole pile.

Cardstock Choice for Escort Cards

Cardstock weight and finish matter for escort cards in two specific ways. First, the cards are handled — every guest picks one up, and a flimsy card creases. Second, hanging-display cards need extra weight to resist breeze at outdoor weddings.

• 80 lb cardstock — fine for table-top displays and flat layouts. Too light for hanging cards in any wind.
• 100 lb cardstock — the wedding default. Holds a hole-punch cleanly, sits well on twine, doesn’t crease in normal handling.
• 110 lb cardstock — the right choice for outdoor garden weddings where cards hang from twine all afternoon. Heavy enough to resist breeze.
• Linen and matte finishes work well; avoid coated stocks that look flat under venue lighting.

Display-Specific Finishing — Hole Punches, Ribbon, Perforations

Most escort cards need some post-print finishing depending on the display setup.

• Hole punch for hanging displays — single hole at the top centre, 5 mm diameter, 1 cm from the edge. Our PDF marks the hole position; you punch by hand or with a small craft punch.
• Ribbon ties for cards attached to favors or hung from individual sprigs — the ribbon threads through the punched hole and ties to the favor or the napkin ring.
• Avery perforated sheets — fastest finishing if your display is a flat layout. Peel from the sheet, place on the table, no cutting or punching.
• Custom-cut cardstock — required if the design needs a non-Avery size or a deckle edge. Use a paper trimmer or a print shop’s guillotine.

Try it free — no sign-up needed

Volume Calculator — One Per Couple vs One Per Guest

Volume math depends on the per-guest vs per-couple choice you made in the template settings.

One per guest, 100 guests — 100 cards, 13 sheets at 8-up Avery layout.

One per couple, 100 guests (50 couples plus a few singles) — roughly 60 cards depending on the singles count, 8 sheets at 8-up.

Add 10% spares for any setup — typos, paper jams, late RSVPs that need a re-print.

Home Printer Settings — Step-by-Step

Set paper type to cardstock or heavy, set quality to high or best, and use the manual paper-feed tray. Print one test sheet first; check alignment and ink saturation before running the rest of the batch.

If you’re hole-punching afterwards, mark the punch position on the test sheet and confirm it doesn’t clip the name or the table number. Most weddings hand-punch 100 cards in 20 minutes.