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What to Look for in a Wedding Guest List App
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Let's Get Under-the-Hood & Explore What Makes a Guest List Manager Great
When we planned our big day, we didn't have a special wedding guest list app. Instead, we blindly created Excel spreadsheets, not knowing quite what we should be doing. We didn't benefit from automated RSVP tracking or integrated wedding planner tools. Unconsciously opting to update our spreadsheet manually whenever a wedding invitation was returned. Before finally copying and pasting all the information into various programs to create seating charts, and stationery. The wedding planning process was supremely labor-intensive and led to many errors along the way. But, it inspired us to create something better.
Long after our wedding day, we couldn't shake the frustrating event planning journey we had out of our minds, and began to research the various wedding planning apps available. But none of them offered what, we felt, would better our experience, and many were costly. A key factor when you consider just how expensive it is to tie the knot.
Determined to create something beneficial to future couples, and boosted by our research, we put together a suite of free wedding planning tools available to all. And the very first tool we created was our free wedding guest list app. An intuitive piece of software that's fully integrated with many of our other handy tools, such as our wedding website builder, and seating chart maker. Meaning you no longer need to copy and paste contact info, or import/export docs between programs. With Wedding Planning Assistant, everything is synced, and every tool is free to use, no sign up required.
We want you to have the best wedding planning experience possible, and for us, that means streamlined simplification. Our suite of apps require no prior learning, and are designed to work from the moment you open them, with little to no set up necessary. Our free guest list manager tool is the perfect example. Ready to store the details of all your loved ones, and help you create the perfect, harmonious celebration.
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Discover Why We Believe Our Free Wedding Guest List Tool is the Best
We did a lot of research before creating our dedicated wedding guest list manager. Now we're going to share what we found, and the features that make our guest list tool the best.
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Straightforward Guest List with RSVP Tracking
Easily keeping track of RSVPs has to be high up on every couple's wishlist when it comes to event planning productivity apps. Our RSVP system is built into our wedding website designer, and plays an integral part in the effectiveness of our guest list app. You can update the RSVP status for your guests manually, but allowing guests to confirm their attendance via your wedding website is a much more seamless experience.
When using our RSVP tool, guests simply need to confirm their availability, fill in some personal details, share their preferences and dietary restrictions. The process is super quick, and once submitted, you'll receive their invite response in your mailbox. Approve their RSVP and all of their details will be automatically entered into your guest. All in the correct columns, organized neatly and without any mistakes. Ready for you to browse, filter and integrate with our other wedding planning apps.
A typical wedding weekend, and the lead up to it, will often involve multiple events. The bridal shower, hen/stag parties, bachelor parties, rehearsal dinner and post-wedding celebrations are just some of the common gatherings held. These events require guests to conform their attendance too, but are not open to every guest on your list. We make it easy to invite specific people to specific events by only showing relevant questions to the people you have selected. A great way to keep confidentiality and not upset certain guests.
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PLANNING . WEDDING — is easy to remember and even easier to use.
- Easily Allocate and Keep Control of Plus-ones
- Grouping Guests to Create a Seating Chart
- Collaboration
- Integration with Other Wedding Planning Apps
- Kick Start Wedding Planning with Our Free Guest List App Today
Easily Allocate and Keep Control of Plus-ones
Using a spreadsheet template to assign plus-ones can be complicated, and sometimes upsetting for guests not allowed to bring one. It's typically just not possible for everyone to bring a guest, due to budget and venue size. Which can lead to animosity before the big day. The last thing anyone needs when trying to plan their reception.
We have eliminated the awkwardness plus-ones can create by only offering the guests who can bring one the option. Which can be selected simply by you via our RSVP form. Once guests have given you the details of their plus-one, that information is automatically added to your guest list. From there you can choose to pair guests together as family, or a household. Making is super straightforward to see at a glance who is bringing who.
Grouping Guests to Create a Seating Chart
We know from experience the stress putting together a seating chart can create. And while our guest list app and seating chart maker will not eliminate the pressure of placing guests in the perfect position, they will streamline the process.
Our guest list offers many view styles and category sorting options, allowing you to quickly see the hierarchy of the group. Key when trying to work out which groups should be placed together at the reception, and ceremony. A valuable feature not just when arranging tables, but also communications. As you'll be able to quickly get the contact details for a specific family, or hierarchy-based group.
Once you're ready to start creating a seating chart, you'll find the details of all your guests are ready for you to use within our maker. An integration that we're sure will prove to be a massive time saver.
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Collaboration
The most successful weddings are often planned as a team, rather than alone or just between the marrying couple. As other people bring fresh ideas, experience and an outside perspective. When we planned our wedding many years ago, we utilized the skills of our entire network of friends and family. Which really helped us create an event that felt like it was about more than just ourselves.
We'll never forget the support our social network gave us, and we wanted others to benefit from the same while using our guest list tool. Which is why we made a collaboration a key part not just of this app, but our entire suite.
As soon as you start a wedding project with us, you'll be given the option to share it with whomever you choose. You'll be provided with a unique link that can be sent out via WhatsApp, email or QR code - ideal if you're meeting someone in person. We also give you the option to provide full access to your project, or simply let others only view it, meaning they will not be able to make changes. This function is ideal if you just want to show someone something for reference, and don't need them to actually do anything, or risk messing up your work!
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Integration with Other Wedding Planning Apps
We offer our guest list app not as a standalone piece of software, but as an integrated tool within a suite. A place for you to upload information to, edit it, and then benefit from that info also being available on other applications. Like our seating chart maker, for example, a simple-to-use tool that helps you layout your ceremony or reception seating plan. An app that's made even easier to use due to its seamless integration with your guest list. Meaning that when you're ready to start mapping out table and chair configurations, all your guest details will be waiting there for you - ready to be moved into position.
Our name card maker is also integrated with the guest list, which again means every name is waiting there for you within that app. No exporting or copying and pasting required.
Organize your guest list
Kick Start Wedding Planning with Our Free Guest List App Today
Manage your guest list and track RSVPs like a professional with our free app. A tool that's packed full of intuitive features and seamlessly linked to many other powerful wedding planning apps. All of which are available to you absolutely free, with no sign up necessary!
Start ticking off your wedding to-do list today by creating your guest list with us.
Discover other topics related to wedding guest lists
To assist you with managing your guest list, the online Wedding Planning Assistant offers a comprehensive suite of professional tools, carefully curated to help you orchestrate and organize your celebration.
We offer an international wedding planner service, open to all. Soon we hope to make our software available in all languages, so far, we have created versions for these languages: