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Printable 
Wedding Seating Chart

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Our service has assisted tens of thousands of couples worldwide in planning their dream weddings!

Our Template Will Change Your Guest Experience

We believe the easiest, most efficient and best way to create a wedding seating chart is to design it online. To create a virtual diagram using real-world measurements that can be full customized and edited without needing to start from scratch. But we understand that seating charts cannot live solely on a computer. At some point, they need to expand past even an email, and be given physical form. Which is why we have designed our wedding seating chart to be printable.

Every seat map created by our couples can be easily exported to A1 paper size, the perfect dimensions either for a catering team to use, or your guests at the reception to view.

Printable wedding seating chart

Create your own seating chart


PLANNING . WEDDING — is easy to remember and even easier to use.

How a Printable Wedding Seating Chart Template Will Improve the Guest Experience

But are the benefits of creating a printable wedding seating chart, and how will having one affect the guest experience. Let’s find out!

Add a touch of personalization to your event with these elegant place cards. Set atop a stylish plate, each card clearly displays the guest’s name and table number, ensuring a smooth seating process. Perfect for weddings, banquets, or formal dinners, these cards blend sophistication with simplicity, enhancing your table settings beautifully.
Elevate your table settings with these elegant and minimalist place cards. Perfect for any formal event, each card clearly displays the guest’s name, adding a personal touch to every seat. Simple yet sophisticated, these cards blend seamlessly with any decor, making them ideal for weddings, banquets, or special gatherings.
Impress your guests with these personalized table place cards, designed to add elegance and organization to your event. Featuring clear name displays and table numbers, these cards guide guests to their seats while enhancing your table decor. Ideal for weddings, formal dinners, or corporate events, they bring a touch of sophistication to every setting.
Elevate your table settings with these elegant place cards, beautifully paired with gold flatware and a delicate ribbon. Perfect for weddings or upscale events, the personalized cards add a sophisticated touch while ensuring a seamless guest experience. Create a luxurious atmosphere that leaves a lasting impression.
Create a warm and inviting table setting with these minimalist place cards, paired with modern gold flatware and natural elements. Perfect for weddings or intimate gatherings, these personalized cards add a thoughtful touch, ensuring guests feel special while complementing your elegant décor.
Enhance your event with these sleek and simple place cards, featuring personalized names and table numbers. Perfect for weddings and formal gatherings, these cards bring elegance and organization to your table setting, ensuring a refined and memorable guest experience.
Create a stunning tablescape with these elegant place cards, beautifully complemented by natural tones, gold flatware, and delicate orchids. Ideal for weddings or luxury events, these personalized cards add a refined touch, ensuring guests feel welcomed and your decor shines with sophistication.
Add a refined touch to your table settings with these personalized place cards, perfectly paired with earthy tones and elegant glassware. Ideal for weddings or formal gatherings, these cards ensure a seamless guest experience while enhancing your decor with understated sophistication.

Why You Need a Seating Plan in the First Place

We all want our wedding to go as smoothly, and seamlessly as possible. For guests to have a wonderful time and us, as the happy couple, to create a day that will never be forgotten – for all the right reasons! By creating a seating plan, you are placing yourself one step closer to that dream.

Following your nuptials, and cocktail hour, the main event is the reception. It’s the part your guests have been excited about for weeks, months, and it forms the basis for most of their memories of the day. Therefore, the last thing you want is for guests to feel like it’s disorganized. Like their needs weren’t met or personalities weren’t thought of.

Without a thoughtfully put together seating map, and clear direction for your guests on the day, the above could be how they feel. Avoid any negative vibes on your big day, and prepare a printable seating chart for your wedding that clearly guides guests to their seats. Arranged in a way that complements their tastes and personalities.

Template of printable wedding seating chart

Create your seating chart



How a Printed Wedding Table Plan Can Help You & Your Vendors

Being able to easily drop and drag a table plan together, using the exact dimensions of your wedding venue, is one of the most useful planning tools. But if you and your vendors can only access your chart on a computer, or tablet, that makes it a lot less useful.

Vendors like to quickly see how guests should be positioned within the room. Planners and coordinators, for example, need to know exactly where the sweetheart table should go, in relation to the seating arrangement as a whole. Then there’s the catering team, it’s vital both the chefs and servers understand precisely where all the meals need to be headed. And who has intolerances, allergies or dietary requirements.

Having a large, printed seating plan that suppliers can rapidly scan over, to see what goes where, will help to ensure a smooth running service on your big day.

As the marrying couple, having a printable wedding seating chart can make a wonderful addition to your wedding decor. Acting as the perfect companion to your names board, or as a standalone seat map for guests.

Example of printable wedding seating chart

Quick Tips to Help You Seat Guests Successfully

We thought we’d put together a couple of pieces of hard-earned advice that should help you build the perfect wedding seating chart.

Work as a Team, a Small One

The beauty of using an online wedding seating chart, such as ours, is that you can collaborate on the task easily with friends, and family. Which is so useful when trying to work out where best to place people you don’t know that well. Bring Mom on-board, invite your sister-in-law and use their invaluable knowledge to position perfectly all the guests.


Invite too many people onto your team though, and suddenly things start to become a bit confusing. Keep your group tight, and you’ll find it a lot easier to work together.

Place Guests in Order of Closeness

Seat yourselves, then the VIPs and then the group closest to the VIPs. Work from the top table outwards basically, always keeping the people you’re closest too, closest.

Arrange the Easy-Going Types First

We all have those friends and family members who’ll effortlessly talk to anyone. Those couples who seem to just float around the room, charming strangers as they glide by. These people should be seated first.

Sort any guests who won’t be an issue, and then play around with the rest, seeing where you can fit them in.


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Published by
Andy Hammond

Wedding expert and writer working for wedding industry

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The online Wedding Planning Assistant comprises a comprehensive collection of professional tools designed to assist you in independently organizing your celebration seating chart.



We offer an international wedding planner service, open to all. Soon we hope to make our software available in all languages, so far, we have created versions for these languages: