Wedding 
Seating Chart Template

Simplify your Wedding Seating Arrangements with our Template Chart

We started Wedding Planning Assistant because we experienced the same troubles during the planning process as you, and we wanted to stop future couples from getting stuck like we did. Our wedding seating chart template has been designed to simplify the whole process of seating guests and organizing lists. With our floor plan creator, it’s so easy to upload your guest list and quickly start working out your layout. Drag and drop tables, make them bigger or smaller, and add decor elements around them with ease. Within minutes, you’ll have a rough idea of how your big day will look, and you’ll be ready to find the perfect seat for each of your guests.

And if even an empty floor plan feels like a blank sheet of paper, let the template hand you a first draft. Import your list from Excel, CSV or a photo of a handwritten one, set any missing roles and families in your guest list, put your tables on the chart, then press Seat guests automatically: the two of you go to the head table, the wedding party takes any seats left beside you, each family goes to one table whenever a table has room for it and your closest people sit nearest. Only the seats on the chart get filled, so on the free plan, with up to 5 tables, it stops when those are full. Move anyone you like by dragging, and if you’d rather start again, a single undo puts everything back.

Table seating cards showcase

Easily Visualize Your Seating Arrangements

Half the battle in creating a harmonious wedding reception is understanding the bigger picture. Focusing not solely on one table, one couple, but the entire event. With a seating chart template, wedding guests can be viewed effortlessly as a whole, allowing you to quickly zoom out, step back and assess the room. Does that table of old colleagues and recent friends work well together, next to that group of elderly relatives? Should they be moved further from the dance floor?

Having the opportunity to easily visualize seating arrangements, and change them up on the fly, is a genuine game changer.

Create your seating chart

Instantly Update RSVPs and Recent Dietary Requirements

A major bugbear of many couples, when planning their wedding reception, is endlessly waiting for RSVPs and dealing with last-minute requirements from guests. There’s always that group of loved ones that you really want present on your big day, but you just can’t seem to pin them down. They’re elusive, and you know they’ll finally send that RSVP back, just as you’re finalizing the seating scheme. Now where are you going to put them!?

With our seating layout tool, eleventh-hour RSVPs and sudden vegan announcements will not be an issue. Our wedding seating chart template works from the guest list in your project, whether you imported it from a spreadsheet or collected the answers online. Meaning you can instantly check off your latest guest confirmation, and have them pop up on your seating scheme. Ready to be placed in an available seat, or become part of a new table entirely. Either way, stress over belated RSVPs will be a thing of the past. Not only that, but dietary requirements can also be swiftly added to the template. Ensuring everyone on your team is always up to date.

Late answers rarely arrive while you’re at your desk. Open the same project in our iPhone and iPad app or Android app, give the newcomer a seat from your phone, and the chart on the web – and on your partner’s screen – updates at once.

Share & Print Your Wedding Seating Chart Template Easily

Your seating layout is useful for more than just ensuring ex-partners aren’t shooting daggers at each other during the reception dinner. It is the map to your reception for vendors and your extended wedding team. A guide that’ll show your planner, coordinator, caterer, venue, and many other professionals what the event should look like. While also informing them about your guests and their specific needs.

Watch the video: wedding seating chart template in action

The above vendors will, of course, need to receive your guest list. But it’s your wedding seating chart template that’ll help bring your Excel sheet of invitees to life. Instantly, they’ll be able to see where the vegetarian dishes need to be sent. Where the kids will be seated or looked after. The route that servers should take to best deliver plates to guests.

This kind of information, and subsequent preparation, can elevate your celebrations to the next level. And ensure events run as smoothly as possible.

And once a layout works, it can become your own template. Planners and venues who set up the same room again and again can save the finished chart as a file (File → History → Export layout) and load it into the next couple’s project with Import layout: the walls, tables and decor arrive as they were, and only that couple’s guests need seats. On the free plan, an imported chart can’t bring more tables than the plan allows. More about exporting a chart.