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Seating Chart Template

Streamline your reception & ceremony planning. Use modern tool to plan where your guests are seated. 
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Let’s face it, planning a wedding is not easy. Even for seasoned pro’s, the organization involved in putting together such a big event, with so many moving parts, is a lot. Which is why, when you’re first embarking on the wedding planning journey, it’s good to begin with all the essential tools in place to help you. And for us, a wedding seating chart template is one of those must-haves.

Finalizing the guest list and carefully, thoughtfully placing loved ones around each of your tables is one of the most important tasks during the wedding planning process. But it’s a job nearly all of us put off for as long as possible. Often because we cannot bare the thought of starting from scratch. Taking a blank sheet of paper and somehow turning it into a plan of a well organized, and balanced event feels pretty challenging.

Wedding seating chart template

Create your own seating chart


PLANNING . WEDDING — is easy to remember and even easier to use.

Simplify your Wedding Seating Arrangements with our Free Template Chart

We started Wedding Planning Assistant because we experienced the same troubles during the planning process as you, and we wanted to stop future couples from getting stuck like we did. Our free wedding seating chart template has been designed to simplify the whole process of seating guests, and organizing lists. With our floor plan creator, it’s so easy to upload your guest list and quickly start working out your layout. Drop and drag tables, make them bigger or smaller, and add decor elements around them with ease. Within minutes, you’ll have a rough idea of how your big day will look, and you’ll be ready to find the perfect seat for each of your guests.

Table seating cards showcase

Elevate your event decor with this elegant seating chart display. Featuring a stylish “find your seat” sign, this setup combines chic minimalism with functional beauty. Perfect for weddings or formal gatherings, it guides your guests effortlessly to their assigned tables. Decorated with charming hanging cards and natural greenery, it’s the perfect addition to a memorable celebration!
Create an unforgettable event ambiance with this chic table card display. Perfect for weddings and formal events, the minimalist design elegantly lists guests’ names, helping them find their seats with ease. Set against a backdrop of delicate florals and sparkling décor, this table number card adds a touch of sophistication to any celebration.
Add a touch of elegance to your outdoor event with these beautiful hanging table cards. Adorned with delicate greenery, these cards guide guests to their seats while enhancing your decor. Perfect for weddings or garden parties, this stylish setup blends nature and sophistication for an unforgettable experience.
Bring a natural, elegant touch to your event with these beautifully designed table cards. Featuring botanical accents and suspended by stylish clips, they effortlessly combine simplicity and charm. Perfect for weddings and sophisticated gatherings, these cards ensure your guests find their seats in style while enhancing your décor with a modern, organic vibe.
Enhance your outdoor celebration with these whimsical floral-themed table cards. Suspended by twine, each card adds a touch of nature-inspired beauty, making it easy for guests to find their seats in style. Perfect for rustic weddings or garden parties, these cards combine elegance and charm for a truly memorable event.
Add a delightful touch to your event with these charming floral table cards. Featuring vibrant wildflower designs, these cards are strung up with natural twine and clothespins, offering a rustic yet elegant way to guide guests to their seats. Perfect for weddings, garden parties, or any nature-inspired event!
Guide your guests in style with this rustic seating chart display. Featuring a wooden board with elegant script and hanging cards, it’s the perfect blend of nature and sophistication. Ideal for outdoor weddings or events, this charming setup ensures your guests find their seats with ease while adding a beautiful decorative touch.
Add a modern and minimalist touch to your event with this stylish seating chart. Featuring bold, simple table numbers and guest lists clipped to a wooden frame, it offers a clean, elegant solution for guiding guests to their seats. Perfect for outdoor weddings and celebrations, this setup seamlessly blends function with sleek design.

Easily Visualize Your Seating Arrangements

Half the battle in creating a harmonious wedding reception, is understanding the bigger picture. Focusing not solely on one table, one couple, but the entire event. With a seating chart template wedding guests can be viewed effortlessly as a whole, allowing you to quickly zoom out, step back and assess the room. Does that table of old colleagues and recent friends work well together, next to that group of elderly relatives? Should they be moved further from the dance floor?

Having the opportunity to easily visualize seating arrangements, and change them up on the fly, is a genuine game changer.

Template of seating chart

Create your seating chart



Instantly Update RSVPs and Recent Dietary Requirements

A major bugbear of many couples, when planning their wedding reception, is endlessly waiting for RSVPs and dealing with last-minute requirements from guests. There’s always that group of loved ones that you really want present on your big day, but you just can’t seem to pin them down. They’re elusive, and you know they’ll finally send that RSVP back, just as you’re finalizing the seating scheme. Now where are you going to put them!?

With our seating layout tool, eleventh hour RSVPs and sudden vegan announcements will not be an issue. We’ve designed our free wedding seating chart template to sync with your uploaded excel guest list. Meaning you can instantly check off your latest guest confirmation, and have them pop up on your seating scheme. Ready to be placed in an available seat, or become part of a new table entirely. Either way, stress over belated RSVPs will be a thing of the past. Not only that, but dietary requirements can also be swiftly added to the template. Ensuring everyone on your team is always up-to-date.

Example of seating chart template

Share & Print Your Wedding Seating Chart Template Easily

Your seating layout is useful for more than just ensuring ex-partners aren’t shooting daggers at each other during the reception dinner. It is the map to your reception for vendors, and extended wedding team. A guide that’ll show your planner, coordinator, caterer, venue, and many other professionals, what the event should look like. While also informing them about your guests, and their specific needs.


The above vendors will, of course, need to receive your guest list. But it’s your wedding seat seating chart template that’ll help bring your Excel sheet of invitees to life. Instantly, they’ll be able to see where the vegetarian dishes need to be sent. Where the kids will be sat or looked after. The route that servers should take to best deliver plates to guests.

This kind of information, and subsequent preparation, can elevate your celebrations to the next level. And ensure events run as smoothly as possible.


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Published by

Andy Hammond

Wedding expert and writer working for wedding industry

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The online Wedding Planning Assistant comprises a comprehensive collection of professional tools designed to assist you in independently organizing your celebration seating chart.


Wedding Seating Chart →
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Table Seating Chart →
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Seating Chart Tool →
Seating Chart Application →
Seating Chart Template Excel →
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Printable Seating Chart →
Seating Chart Poster →
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We offer an international wedding planner service, open to all. Soon we hope to make our software available in all languages, so far, we have created versions for these languages:


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