Wedding 
Seating Chart Poster

How to Create the Perfect Wedding Seating Chart Poster

The ideal wedding seating chart poster involves more than just printing and framing. It’s the organization beforehand that makes it successful. We thought we’d share a few tips that’ll help you turn a list of names on an Excel sheet, into a wonderfully balanced, and beautiful seating plan.

Design your reception menu

Begin Before All the RSVPs Have Been Received

As we said, a good seating plan takes time. Which is why the last thing you want to be doing is piecing it together in the final days leading up to the wedding.

After you’ve decided on the guest list, and sent out the invitations, start designing how the reception will look using a floor plan creator such as ours. A free wedding seating chart maker that’ll allow you to instantly start placing guests in position, without needing to learn a special program or pay for a professional.

Even though not all guests have confirmed yet, it’s good to just assume that they all will, and create your floor plan accordingly. It’s always easier to downsize, it’s less easy to create space.

Create your seating chart

Organize Guests by Groups

It sounds cold to say, but now is the time to start categorizing your friends and family. It may be fairly obvious who your VIPs are (parents, siblings, close family and best friends etc), but it’s not always so easy to group together friends who you’re as close to as colleagues, for example. Are they C list? D?

But to successfully balance out the event, you’ll need to work out your closeness level to each invited guest. So that everyone can be seated appropriately, and harmoniously.

Take Relationships into Account

A well-organized table (excluding the head table) is one that is not simply filled with guests who already know each other. There should be a balance of people who have a good relationship with each other, mixed in with others who could potentially get along.

That could mean two good friends sat together, opposite a couple who you think they’d find hilarious (in a good way). Next to another couple who are maybe a little shy, but do know the couple and the friends. There are connections there and the potential for a fun night together, surrounded by like-minded people.

This is why using a wedding seating chart poster maker is so useful, as it allows you to visualize each of the tables. Imagine the interactions between guests, and better judge if the arrangement will work on the day.

Avoid Having a Singles Table

It may seem tempting to simply plonk all the singles on one table, and just keep sending the wine their way, in the vain hope that they’ll have fun together. Because it’s more than likely they won’t.

If you’ve ever watched a wedding based rom-com, or been to a formal event in the 90s, you’ll know that singles’ table very rarely work. Instead of being empowering, or the life and soul of the party, they’re actually a little awkward. Like you’re sticking all the leftovers together, and simply expecting them to get along, just because they’re single.

Instead of herding the single guests together, pair them up with other guests, and groups of guests you think they’ll gel with. Make them feel as much a part of the group as any other guest.

Think About Age & Mobility

It’s likely a portion of your guest list will be family, and some of them may not be as sprightly as they once were. While other guests could be in a wheelchair, or need assistance to navigate around. Anyone with mobility issues, or impairment, should be thought of first, and seated somewhere appropriate.

Don’t sit any elderly guests near speakers, or the dance floor, it’s unlikely they’ll like that. Be sure to place those with mobility issues, or disabilities either near the facilities, or within easy reach. Clear from any major obstacles. The corners of the room may not seem like the most glamorous place to sit, but for some guests, that’s a really thoughtful position to seat them in.