Wedding 
Seating Chart Application

How to Use a Wedding Seating Chart App in a Few Simple Steps

We’ve laid out the steps you need to take to create the perfect floor plan. Follow our guide, and before you know it, you’ll be printing off your completed wedding seating chart!

Get table numbers generated from the seating chart

Request the Floor Plan from Your Wedding Venue

Your wedding seating chart should accurately reflect the scale of your reception space. The dimensions of your plan should match those of the real venue, and the only way to do that is to request the floor plan from your venue. Do this before you start placing any guests or decor. Otherwise, you might end up wasting time putting tables together, or working out where the dance floor should be, only to realize you don’t have as much space as you thought you did.

Create your seating chart

Place the Walls of the Venue According to the Dimensions

Once you’ve got the dimensions of the reception space from your wedding venue, you can use those measurements to create your online plan. Using our easy drop and drag system, walls can be placed appropriately to create the surface area. While extra walls can easily be dropped in place to reflect any inside walls or divisions present. All with real-world, automatically scaled down dimensions.

Organize the Large Reception Objects

Dimensions in place, you can now start finding the perfect positions for each of the larger objects present at your reception. Our wedding seating chart app has all of the items you’ll likely need ready to be dropped and dragged from a dropdown menu. While others are already placed for you on the floor plan template. Standard reception features such as the DJ area or stage, the dance floor and statement floral arrangements.

Decide on a Table Size, Shape & Number

As RSVPs continue to arrive, it’s likely the guests around tables on your floor plan will change as you near the wedding date. But the beauty of using an online wedding seating chart app such as ours is that guests can easily be slotted in and out with little fuss. But to begin with, you do need to choose a table arrangement style.

Would you prefer guests sit family-style on long tables? Or more intimately on smaller round tables? Your decision will come down to how you want the guest experience to be. Alongside what the venue space can actually accommodate. Something that is easy enough to work out now you have the floor plan uploaded to your online seating chart.

Upload Your Guest List

We understand your guest list is constantly evolving, but once you’ve uploaded it onto our system, in your private project area. You’ll easily be able to edit it on the fly, and have your updates instantly reflected on the seating plan.

Upload your current guest list now, from Excel, and start placing guests on your wedding seating chart. You’ll be amazed at how quickly the tables will fill up!

Decide Where the Happy Couple Will Be Sitting

The day is all about you guys, after all, and you deserve more than special treatment when it comes to seating. So before you properly start placing all of your guests on the floor plan, decide where you want to sit. Would you rather sit away from the action on a sweetheart table? On a large table with your parents and close friends? Or would you prefer to just leave an empty spot on each table, ready for you to join whichever table you choose?

Arrange Your Wedding Guests Accordingly

VIPs like your parents, bridesmaids, groomsmen etc should all get preferential treatment when it comes to seating. They should get the best seats in the house. Near the food, near the dance floor and near the married couple. Place these guys first, and then move onto the second tier of guests, giving them the next best spots. And so on, until every seat is filled!

Seat Guests Together Who’ll Get Along

The most successful wedding receptions are designed with the guest experience in mind. And a large part of that is to do with who each guest is sitting next to, and on a table with. Try to seat loved ones with others who share a similar taste or personality. You don’t need to be a matchmaker. Just mindful of how guests will actually get along when left alone, after a few glasses of champagne…!

Keep the Older Ones Away from the Noise & Younger Ones Closer to it

Grandma struggles to hear at the best of times, so don’t sit her next to the DJ. Keep any older relatives away from the stress of the dance floor, band, or anything loud. And instead surround those areas with the younger guests who’ll appreciate the party atmosphere.

Leave Space for Special Access, Emergencies & Toilets

The floor plan provided by your wedding venue should include all the essential information needed to throw a safe celebration. Which will include emergency exits, toilets and access for those in wheelchairs. Forget these aspects of event planning at your peril. The last thing you want is to have to rearrange the whole wedding seating chart at the eleventh hour because you didn’t leave an emergency access door free.

Download Your Wedding Seating Chart & Send it to Vendors

One of the major benefits of using an online wedding seating chart app is that you can easily download your floor plan, once you’re happy with it, and then simply send it on to your vendors! It’s as easy as that. You can also forward them your guest list, which has been kept up to date on our site, within your private project. Complete with all the information your planner, coordinator, and catering team could need.