WeddingGuest List Template
How to create a wedding guest list?
The easiest way is to use our modern wedding guest list manager tool. And then export and download the guest's list template to printable formats such as Excel, spreadsheet (Google sheets), or even PDF format.
You can manage all your guests online and share your guest list with the groom, bride, wedding planner, or anybody else.
Moreover, base on the guest list, you can generate a lot of useful printable stuff, such as a seating reception chart, place cards, table cards, and invitations.
What kind of management tool is it?
Imagine the guest list as a Google spreadsheet that works in real-time, only more advanced and enjoyable. The guest list manager tool has intuitive UI, where you can add your guests and assign many useful options for each guest profile record. Keep track RSVPs statuses, combine guests to household parties, assign food preferences and dietary restrictions, leave personal notes, assign a ring bearer and flower girl, and many more.
What is an average wedding guest list size?
It depends on many factors: traditions in the country, how strong connections with your relatives, and other family ties. For the USA typically, the average wedding guest list consists of around 80 invitees. Depending on the number of couples and families versus individuals invited, this will be about 40-60 parties or households on the guest list. Approximately 3-5% of guests skip the ceremony and coming to the reception evening.
We prepared a handy guide to compile your wedding guest list.
Let's find out with all things guests, from who to invite to how to get it all done without hassle.
Best read about etiquette and tips for the wedding guest list.
Do you have to invite your toxic relatives to your wedding party?
And also a great article about mistakes to avoid when making your reception seating chart.
Have you got questions about Wedding Planning Assistant guest list manager?
We can help with an explanation here. Get answers ASAP with our short FAQs below.
Can I import the existing guest list from the file?
Yes, sure! Whether you have the guest list in the Excel XLS file or CSV, you can use the importing tool. The algorithms of the Wedding Planning Assistant, while the importing, will recognize duplicates automatically, and then the merging options will be suggested. So, you don't have to re-do your guest list from scratch.
Can I export the guest list into a printable format?
The Wedding Planning Assistant supports two popular formats for downloading — Excel XLS (same as Google spreadsheet) and PDF file (Letter & A4).
I'm going to keep track of these RSVPs. Can the Guest List Manager tool do this?
All RSVPs responses that coming from your Wedding Website will be attacher automatically to your Wedding Project. And then you have options to approve or decline this RSVP requests. Also, you can manage RSVP manually for each guest.
How do I track changes that coming from the Wedding Website, when someone has an update something?
This magic is hidden under the hood. All RSVP statuses from the Wedding Website will synchronize automatically with your Wedding Project, and you will see the most recent data, dietary restriction, and who bring a plus one guest. Event if anyone changes their mind, you will see the chain of their responses.
Do you have an option of how to track who to Thank for which Gift?
Of course! This option also there. With so much activity after the wedding, it's easy to forget who you have thanked. And who still needs a note. Switch your guest list to advanced mode, and then leave a reminder in the guest profile.
Is there a way to sort and combine guests with different options?
Sure! You can choose how to display your guest list. You can select the Two sides view, Alphabetic, or detailed view.
Also, you can see an informative summary at the bottom of the Guestlist page that instant answers:
- How many guests do you have?
- Who already confirmed the attendance, and who is not?
- How many guests from the bride side?
- How many guests from the groom's side?
- See the ratio by gender.
All those helpful information make your wedding planning process engaging and pleasant!
We offer an international wedding planner service, open to all. Soon we hope to make our software available in all languages, so far, we have created versions for these languages:
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