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  • Getting started
    • 6 articles
    • What is Planning.Wedding?
    • Create your first project
    • A quick tour of your project
    • Do I need an account?
    • Plan an event other than a wedding
    • Apps for iPhone, iPad and Android
  • Projects & collaboration
    • 10 articles
    • Share your project
    • Plan together in real time
    • Project settings
    • Hide the tools you don’t use
    • Copy a project
    • Project templates
    • Your list of projects
    • Archive or unfollow a project
    • Delete a project
    • Reset the project’s links
  • Guest list
    • 16 articles
    • Add guests to your guest list
    • Edit a guest’s details
    • Import your guest list from Excel, CSV or a photo
    • Export your guest list to PDF or Excel
    • Guest list views: two sides, alphabetic and full table
    • Guest roles and the wedding party
    • Two brides or two grooms
    • Families and households
    • Plus-ones
    • Main course options
    • Dietary restrictions and allergies
    • Custom fields
    • RSVP statuses
    • Guest statistics
    • Staff: the photographer, the band, the waiters
    • Remove guests
  • RSVP & invitations
    • 12 articles
    • How RSVPs work
    • Set up your RSVP form
    • Send personal invitation links
    • Review RSVP responses
    • QR codes for printed invitations
    • Let one guest answer for the whole family
    • Let guests choose their meal in the RSVP
    • Who sees a question, who answers it, and when it appears
    • Save RSVP answers to your guest list
    • RSVP deadline and who can answer
    • Extra events: a rehearsal dinner, a brunch, an after-party
    • RSVP e-mail notifications
  • Wedding website
    • 12 articles
    • Create and publish your wedding website
    • Add, edit and arrange the sections of your website
    • Templates, colours and fonts
    • Change your website’s address
    • Connect your own domain
    • Protect your website with a password
    • More websites and other languages
    • The preview when you share your website’s link
    • Let guests upload photos on your website
    • Add a video and music
    • Show your seating chart on the website
    • How many people visited your website
  • Seating chart
    • 16 articles
    • Create a seating chart
    • The seating chart editor
    • Seat your guests
    • Seat guests automatically
    • Download your seating chart as a PDF
    • Free plan limits for seating charts
    • Start over from a template or an empty layout
    • Tables and seats
    • Curved tables
    • How the chart looks: names, fonts, colours and paper
    • Continuous seat numbering
    • The catering view: meals on the chart
    • History, snapshots and backups
    • Use your venue’s floor plan
    • Keyboard shortcuts in the seating chart editor
    • AI-illustrated poster of your seating chart
  • Stationery & printing
    • 7 articles
    • Stationery from your seating chart
    • Place cards
    • Table numbers
    • Seating cards by table
    • Alphabetical guest list poster
    • Welcome sign
    • Reception menu and wedding program
  • Checklist
    • 5 articles
    • Use the wedding checklist
    • Sub-tasks and progress
    • Keep several checklists
    • Checklist templates and languages
    • Export the checklist
  • Budget
    • 6 articles
    • Set up your wedding budget
    • Budget categories and items
    • Track payments and deposits
    • Who pays for what: the breakdown by payers
    • The spending chart
    • Several budgets and export
  • Event itinerary
    • 4 articles
    • Build your wedding day itinerary
    • Days and events
    • Itinerary settings
    • Export the itinerary
  • Venues, overview & notes
    • 6 articles
    • Plan your venues
    • Weather and moon phase
    • Count who comes to each venue
    • The project overview
    • The overview poster
    • Notes
  • Post-wedding photos
    • 3 articles
    • Your post-wedding photo album
    • Let guests upload their photos
    • Download all photos
  • Vendors & venues
    • 6 articles
    • Find vendors and venues
    • Save a vendor to your project
    • Add your own vendors
    • Import vendors from a file
    • Request a quote
    • Review a vendor
  • Premium & payments
    • 5 articles
    • What is free and what Premium adds
    • Buy Premium for your project
    • Ask family to pay for Premium
    • AI credits
    • How much Premium costs
  • Account & sign-in
    • 5 articles
    • Sign up and sign in
    • Save your projects to your account
    • Reset your password
    • Your profile and e-mail notifications
    • Delete your account
  • For wedding businesses
    • 11 articles
    • Create a business profile
    • Complete your business profile
    • Business profile settings
    • Subscription and free trial
    • Billing, cards and invoices
    • Licences for several profiles
    • Cancel your subscription
    • Business analytics
    • Reviews of your business
    • Appear in search
    • White-label integration
  1. Help Center
  2. Projects & collaboration
  3. Plan together in real time

Plan together in real time

Everyone with the link works in the same project at the same time and sees each other’s changes instantly.

A project is shared, not copied: you, your partner, your family and your planner all work in the same project. There is nothing to save or refresh.

Changes appear for everyone at once

When someone adds a guest, renames a table or ticks off a task, the change shows up on everyone’s screen within seconds — without reloading the page.

See who is in the project

The pictures of the people who are in the project right now appear at the top of the page, next to the round button with a plus sign. Point at a picture to see the person’s name and whether they have full access or can only view.

The top of the page: the round button with a plus sign, the pictures of the two people in the project right now, and your own profile

Someone who uses the site without an account appears without a name. Sign in so the others can see who you are.

Invite someone

Send them the project’s link — see Share your project.

Tips and important notes

  • The project’s title in the menu shows the couple’s names as you type them for the bride and groom in the Guest List.
  • People with a view-only link see every change too, but cannot change anything.

Updated November 3, 2026

Related articles

  • Share your projectInvite your partner, family or wedding planner with a full-access or view-only link.
  • Do I need an account?You can plan without signing up. Here is when an account helps and how your projects are saved.

Still need help?

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On this page

  • Changes appear for everyone at once
  • See who is in the project
  • Invite someone
  • Tips and important notes
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